The Employee documents page generates HR documents for one validated employee from five built-in types, or from your own file. See Create an employee document.
The types#
| Type | Purpose | Uses from the employee record |
|---|---|---|
| Work certificate | Confirms that the person is (or was) employed, with position and dates | Name, position, department, employee number |
| Salary certificate | Confirms employment and remuneration | Name, position, salary amount |
| Leave certificate | Confirms a period of leave | Name, position, dates |
| Mission order | Assigns a mission with dates and purpose | Name, position, department |
| Termination certificate | Confirms the end of the employment relationship | Name, position, dates |
| Other | Any document with a custom title, from the generic layout or from an uploaded file | Name |
Fields you fill in#
- Recipient name — when the document is addressed to someone other than the employee.
- Issue date.
- Validity — Always valid, or a Period with Effective from and/or Valid until.
- Notes — free text printed on the document.
The company name, logo and signature come from your company profile and the editor.
Upload instead of generate#
Switch to Upload your own file to add a QR code to an existing PDF, JPG or PNG — for example a certificate produced by your HR software — then position the QR code and save.
Language#
Employee documents are available in English and French (the add-ons can request either language explicitly).