Employee documents (sidebar → Company) creates verifiable HR documents for one employee. The employee must be validated first.
Step 1 — Select the employee#
Search the employee list and select the employee. Their existing documents appear below.
Step 2 — Choose the document type#
| Type | Content |
|---|---|
| Work certificate | Confirms employment, position and dates |
| Salary certificate | Confirms employment and salary (uses the salary amount from the profile) |
| Leave certificate | Confirms a leave period |
| Mission order | Assigns a mission with its dates and purpose |
| Termination certificate | Confirms the end of the employment |
| Other | Your own title, from a template layout or from an uploaded file |
Pick a type, or choose Upload your own file to add a QR code to an existing PDF, JPG or PNG (or import it from a link).
[SCREENSHOT REQUIRED]
Company Dashboard → Employee documents
The Employee documents page with the employee list, the document type selector and the document form
expected file: public/images/company/employee-documents.png
Step 3 — Fill in the document#
- Title (for Other), Recipient name if different from the employee, Issue date, and Notes printed on the document.
- Validity: choose Always valid (the document stays valid until revoked) or Period with an Effective from and/or Valid until date. A past end date marks the document EXPIRED.
- The content opens in the editor where you can adjust the text and place your logo and signature. The verification QR code is part of the layout.
For an uploaded file, the next screen is Position QR: drag the QR code and set its size on the page.
Step 4 — Save#
Select Save. IVQA generates the PDF, publishes the document and lists it with its verification code (IVQA-DOC-2026-…) and the badge VALID. Preview and Download the PDF to hand it to the employee.
After issuance#
| Action | Where | Effect |
|---|---|---|
| Set validity period | Employee documents → document | Changes Effective from / Valid until; applies immediately on the public page |
| Revoke (with a reason) | Employee documents → document, or Status & Revocations | Public page shows REVOKED |
| Restore | Same | Back to VALID (or EXPIRED if the period has ended) |
| Download again | Employee documents | Same document, same QR code |
Each save creates a new document identity. To replace a document, create a new one and revoke the old one; see Manage credentials.