Every IVQA account has one Owner (the person who created it) and any number of invited users. Users are managed from Users & Roles in the Administration group of the sidebar.
The four roles#
| Role | Summary |
|---|---|
| Owner | Full access, including subscription management. |
| Admin | All operational access except subscription management. |
| Manager | Operational management access (no users/roles, no subscription). |
| Contributor | Create/update content where allowed (limited admin capabilities): in practice, view access plus QR code creation. |
Permissions in detail#
| Permission | Owner | Admin | Manager | Contributor |
|---|---|---|---|---|
| Access dashboard | ✓ | ✓ | ✓ | ✓ |
| Manage subscription | ✓ | — | — | — |
| Invite/remove users, manage memberships and roles | ✓ | ✓ | — | — |
| Manage security settings | ✓ | ✓ | — | — |
| View reports and analytics, verification logs, audit logs | ✓ | ✓ | ✓ (reports & logs) | — |
| Manage status & revocations | ✓ | ✓ | ✓ | — |
| View QR codes / create QR codes | ✓ | ✓ | ✓ | ✓ |
| View students, certificates & diplomas, student e-cards | ✓ | ✓ | ✓ | ✓ |
| Create/update/delete students, certificates & diplomas, e-cards | ✓ | ✓ | ✓ | — |
| View employees, badges & credentials, documents | ✓ | ✓ | ✓ | ✓ |
| Create/update/delete employees, badges & credentials, documents | ✓ | ✓ | ✓ | — |
Education permissions (students, certificates, e-cards) only apply to institution accounts and company permissions (employees, badges, documents) only to company accounts. Menu items you are not allowed to use are hidden from the sidebar.
Invite a user#
Open Users & Roles
In the sidebar, under Administration, select Users & Roles.Select Invite User
Enter the person's full name and email address.Choose a role
Select a role. The panel lists the Permitted Actions and Denied Actions of the selected role so you can check before sending. Admins can only assign roles that do not exceed their own.Send the invitation
Select Send invite. IVQA emails an invitation link and shows it with its expiry date; you can also copy the link and send it yourself.
[SCREENSHOT REQUIRED]
Users & Roles → Invite User
The Users & Roles page with the Invite User drawer showing the role selector and its permitted actions
expected file: public/images/account/users-roles-invite.png
Pending invitations are listed in the Invitations tab with their expiry; you can cancel an invitation there. The invited person opens the link, sets a password and can then sign in.
Change a role or remove a user#
In the Users tab, use Edit to change a user's role, or Remove to take their access away. The Owner cannot be removed.
Institution and company "administrators"#
IVQA has no separate "administrator" object: an administrator is simply a user with the Admin role (or Owner). To add an administrator, invite the person with the Admin role.