Use this procedure when an employee document already exists as a file (PDF, JPG or PNG) and you want it to be verifiable.
Step 1 — Open Employee documents and select the employee#
Sidebar → Company → Employee documents, then select a validated employee.
Step 2 — Upload your own file#
Choose the document type (or Other with a custom title), switch to Upload your own file, and drop or browse the file, or import it from a link. Set the validity: Always valid or a Period. Select Continue.
Step 3 — Position the QR code#
Drag the QR code to a free area of the page and set its size. Keep it at least 2 cm wide on paper and away from text and stamps.
[SCREENSHOT REQUIRED]
Employee documents → Position QR
The Position QR view with the uploaded employee document and the draggable QR code
expected file: public/images/company/employee-document-position-qr.png
Step 4 — Save#
IVQA stamps the QR code into the file, saves a PDF and lists the document with its verification code (IVQA-DOC-2026-…). Download it to print or send.
For company-level files use Company Documents instead — see Company documents.