This article explains how to add students to the Institution Dashboard, one by one or by importing a CSV file.

Introduction#

A student must exist in IVQA before you can issue a document to them. You can type the student's information in a form, or import a spreadsheet of students at once. Every student receives a Student UID generated by IVQA.

A. Add one student#

  • Log in to the Institution Dashboard

  • Go to Students

  • Click Add a student

[SCREENSHOT REQUIRED]

Students → Add a student

The Add a student form

expected file: public/images/institution/add-student-form.png

  • Enter the First name and Last name

  • Select the Program / Programme, or click Add New Filiere / Program to create one

  • Select the Qualification level (for example Bachelor's / Licence). Choose Other to type your own

  • Enter the Year / Stage, the email, phone, national ID, date of birth and enrollment number if you have them

  • Click Save

The student appears in the list with the status Pending.

B. Import students from a CSV file#

  • Go to Students and click Template to download the CSV template

  • Fill in one student per row. First Name, Last Name, Program / Programme and Qualification Level are required. Dates use the format YYYY-MM-DD

  • Click Import CSV and upload your file (CSV, up to 5 MB and 5,000 rows)

[SCREENSHOT REQUIRED]

Students → Import CSV → Upload your file

Step 1 of the import: upload your file

expected file: public/images/institution/import-upload.png

  • Check that each column is matched to the right IVQA field, then continue

  • Review the validation. Rows with problems are listed with the reason

  • Keep Skip rows that match an existing student ticked to avoid duplicates

  • Click Import students

Note: The Student UID is generated by IVQA. It cannot be typed in the form or added in the CSV file.

If you have any questions, you can see more topics in this knowledge base or reach out to the IVQA team at support@ivqa.tech.